Mileage Reimbursement Calculator
Calculate mileage reimbursement using 2025 IRS standard rates: 70¢/mile for business, 21¢ for medical, 14¢ for charity. Find your deduction or reimbursement.
Reviewed for accuracy by Marcus Webb and the Blueprint Dynamics editorial team (last updated July 2026). Our calculators use primary-source formulas and are cross-checked against IRS publications, Fannie Mae guidelines, and Federal Reserve data. Learn more about our methodology.
IRS standard mileage rates for business, medical, and charitable driving
Total Reimbursement / Deduction
$3,500.00
5,000 mi × $0.700/mi
Monthly Average
$291.67
2025 IRS Rates: Business 70¢/mi • Medical 21¢/mi • Charity 14¢/mi
Business mileage is deductible on Schedule C (self-employed) or reimbursable by employers. Medical and charitable rates apply to specific deductible driving.
2025 IRS standard mileage rates
The IRS sets standard mileage rates annually for calculating the tax deduction or employer reimbursement for vehicle use. For 2025: 70 cents per mile for business use, 21 cents per mile for medical or moving purposes (for eligible active-duty military), and 14 cents per mile for charitable driving. These rates cover all vehicle costs — fuel, depreciation, insurance, maintenance — so if you use the standard mileage rate, you cannot separately deduct actual vehicle expenses for the same vehicle.
What counts as deductible business mileage
Business mileage includes: driving to client meetings, job sites, or customer locations; driving between multiple work locations; driving to a temporary work location; business errands (picking up supplies, going to the bank for business purposes); and driving to meet a client for a business meal. It does not include: commuting from home to your regular office or workplace (regardless of how far) — this is a personal expense under IRS rules; personal errands mixed with business trips unless the business purpose is the primary purpose; and driving between home and a temporary work location is deductible only if you have no regular office location or your home is your principal place of business.
Mileage log requirements
The IRS requires contemporaneous recordkeeping for mileage deductions — that means logging each business trip at the time it occurs, not reconstructing at tax time from memory. Required information per trip: date, starting location, destination, business purpose, and miles driven. Odometer readings at the start and end of the year document total miles driven (for calculating personal vs. business usage percentage). Acceptable formats: a physical logbook, a spreadsheet, or a dedicated mileage tracking app. Apps like MileIQ, Driversnote, and Everlance automate logging via GPS and dramatically reduce the recordkeeping burden.
Standard mileage rate vs. actual expenses — choosing the right method
The standard mileage rate is simpler and often more valuable for older or lower-value vehicles where actual depreciation is minimal. The actual expense method — deducting the business-use percentage of gasoline, insurance, registration, repairs, and depreciation — can produce a larger deduction for newer, more expensive vehicles with high depreciation. You can switch from actual to standard mileage between years, but if you take accelerated depreciation (Section 179 or bonus depreciation) in the first year, you must use actual expenses for that vehicle going forward. For most self-employed individuals with one business vehicle, the standard mileage rate is administratively simpler and sufficiently accurate.